Project Management Therapy

Group needs

• mapping discussions of what clients ask for contracts
• interval, client, project management support using client preferred medium:
  • trello, Asang, etc & keeping track --> workflow
• what tools do you use and why
• how to motivate people/ volunteers etc
• being a developer/designer/ hat changing
• how to say “no” and keeping scope-no to burn out

Tools

• basecamp (crossed out) – Design Action

Practices

• how to know your ideal workflow & whats happening
• where are problem points
• whats the vision
• for project management
• shared understanding of:
  • roles
  • timeline
  • central data space
• what are you doing that working well
• whats not working?
• 1 group ex:
  • online library of PDF resources
  • i.e. literacy rates of HS boys
  • contracts used pivitol trackers to write user stories
  • can write priorities
  • needs assessment became like requirements
  • we didn't know until we got to that feature
  • client through it was MVP and we didn't
    

Where was the problem

• we did a lot of deep dive workshop

Group ideas:

• limit expectations
• we'll slowly develop so we don't pin ourselves into quarters
• start with how much $ do you have let's start there
• don't rush information architecture
• we create wireframes on paper before anything to get clients
• tell them we need to see what this takes
• let them know that your teams capacity can not grow
• we need documents for shared understanding

More group process/ideas

• have client & develop reflect each others (ideally written) w/ priorities & feautures
• reverse roles
  • “what do you think that I want you to do”
  • have them repeat back
  • “my understanding of what we agreed upon is”

Like contracting- need change order hen your wit snags -quickly

Documents & tools for shared understanding

• spreadsheets – need to version it
• basecamp
• we create excel w/ each line having est time range
• stories on board- good for features
• trello/libre board
• Asana
• Invision-prototyping tool
• keep agreements in a doc on the tool & track versions by date
• Mantis- old ticket tracker
• smart sheet: spreadsheets w/more

TOOLS

• need shared agreements of how to use it
• actual document
• from mtg requests