Hosting Gatherings for Big Event

This coordinating model applicable for 110 people or less
Each session/breakouts for 10 people or less
- parallel sessions (i.e. beginner and advance group on same topic)
- find 2-3 people that specialized on topic to help you create topics for breakouts.
- Challenge for large groups: people breaking into clicks
- Pollinators: people who test out each break out.
Test Case: 20-100 local people, budget: 1000-3000, 2-3 days, free venue

Pre Event:

Write outcomes for participants: What are you hoping to achieve? Goals, objectives, hopeful outcomes? Who’s the community?
Cookie cutter goal example: strengthing a network.
Survey participants to figure out need: i.e. What do you want to talk about? How can this event be useful to you?
Make sure what your proposing is useful to the organization.
Who will be there
Roles: Co-organizers (huge part of reaching goals), agenda partners (people who will show up and lead sessions), community partners (people who help facilitate even in anyway possible).
Budget: (nonprofit software development summit aspiration event budget:10K)
- travel support tip: book flight/bus for them to avoid last minute expensive fees

email facilitators to schedule a call in order to have a conversation about the event
face to face meetings
google calendars for religious events
call & email participants
agenda planner
talk to participants before you create an agenda
Last meeting before event with co organizers, agenda partners and organization you are organizing for:
- Present agenda template (narrative arc):
- Bring with you: list of facilitators and topics

Facilitation: