Difference between revisions of "Hosting Gatherings for Big Event"
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(Created page with "*This coordinating model applicable for 110 people or less *Each session/breakouts for 10 people or less **parallel sessions (i.e. beginner and advance group on same topic) **...") |
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==Pre Event:== | ==Pre Event:== | ||
*Write outcomes for participants: What are you hoping to achieve? Goals, objectives, hopeful outcomes? Who’s the community? | *Write outcomes for participants: What are you hoping to achieve? Goals, objectives, hopeful outcomes? Who’s the community? | ||
| − | *Cookie cutter goal example: | + | *Cookie cutter goal example: strengthening a network. |
*Survey participants to figure out need: i.e. What do you want to talk about? How can this event be useful to you? | *Survey participants to figure out need: i.e. What do you want to talk about? How can this event be useful to you? | ||
*Make sure what your proposing is useful to the organization. | *Make sure what your proposing is useful to the organization. | ||
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*closing: What’s your next step? | *closing: What’s your next step? | ||
'''Wiki Page: http://facilitation.aspirationtech.org/index.php?title=Main_Page ''' | '''Wiki Page: http://facilitation.aspirationtech.org/index.php?title=Main_Page ''' | ||
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| + | [[Category: 2015]][[Category: Event Organizing]] | ||
Latest revision as of 20:17, 22 November 2016
- This coordinating model applicable for 110 people or less
- Each session/breakouts for 10 people or less
- parallel sessions (i.e. beginner and advance group on same topic)
- find 2-3 people that specialized on topic to help you create topics for breakouts.
- Challenge for large groups: people breaking into clicks
- Pollinators: people who test out each break out.
- Test Case: 20-100 local people, budget: 1000-3000, 2-3 days, free venue
Pre Event:
- Write outcomes for participants: What are you hoping to achieve? Goals, objectives, hopeful outcomes? Who’s the community?
- Cookie cutter goal example: strengthening a network.
- Survey participants to figure out need: i.e. What do you want to talk about? How can this event be useful to you?
- Make sure what your proposing is useful to the organization.
- Who will be there
- Roles: Co-organizers (huge part of reaching goals), agenda partners (people who will show up and lead sessions), community partners (people who help facilitate even in anyway possible).
- Budget: (nonprofit software development summit aspiration event budget:10K)
- travel support tip: book flight/bus for them to avoid last minute expensive fees
Communication Arc
- email facilitators to schedule a call in order to have a conversation about the event
- face to face meetings
- google calendars for religious events
- call & email participants
- agenda planner
- talk to participants before you create an agenda
- Last meeting before event with co organizers, agenda partners and organization you are organizing for:
- Present agenda template (narrative arc):
- Bring with you: list of facilitators and topics
Event
Facilitation:
- opening
- breakout 1
- sessions
- lunch
- session 2
- session 3
- closing: What’s your next step?
Wiki Page: http://facilitation.aspirationtech.org/index.php?title=Main_Page